• Redesigned the program’s official forms.
• Updated the HS-PAC Mentoring Handbook.
• Distributed Recruitment letter.
• Developed 3 Workgroups: Database, Training and Resources, and Professional Advisory (2009).
• Drafted the HS PAC Mentoring Subcommittee Position Description for Executives Committees (2009).

2010 Activities

• Monitor and Administer the Mentoring Program for the Health Services Officer (HSO) Category.
• Coordinate the annual Senior Officer Mentoring Program under the guidance of the Chief Professional Officer.
• Lead the recruitment activities for category mentors.
• Maintain a database of mentors and mentees.
• Conducts satisfaction surveys to evaluate officers' satisfaction with the mentoring services being offered.
• Survey the training needs for mentors and collaborate with other subcommittees of the HS PAC to address them.

2010 Accomplishments (Operationalized by accomplishments)

• Designed and implemented a training program to meet the needs of the Mentors and Mentees. 158 mentoring pairs matched in 2010.
• Provided promotion mentoring counseling to over 100 officers who were not promoted in 2010 Promotion Cycle.
• Jointly hosted the first Career Counseling Sessions with the HS PAC Career Development Subcommittee at the 2010 COF.
• Provided a Mentoring Roundtable session at the 2010 COF.
• Revised the HSO Mentoring handbook to ensure that the information is accurate and up to date.
• Developed an easy online application process that is web based and 508 compliant: The process is tailored to meet the needs of all HS Officers and has a sunset period of one year.
• Developed a welcome letter for mentors/mentees
• Provided on-line Training and Resources on mentoring.
• Collaborated with the PAC/PAG Mentoring Subcommittee in addressing the training needs of Mentors and Mentees.
• Created and implemented a six month mentoring progress report form to evaluate the ongoing matches in the mentoring program.
• Created and implemented a yearly survey for mentees and mentors to assess progress of the mentoring program.
• Prepared and presented a summary of findings for the HS CPO and HS PAC Chair
• Presented information on the HS-PAC Mentoring Subcommittee- Mentoring Program to the PHS-wide mentoring program evaluation.
• Created materials for the new HSO Mentoring Resource web page.
• Created materials for the new Professional Advisory Mentoring Liaison web page.
• Performed liaison duties with the Professional Advisory Groups, addressed concerns, conveyed issues and assisted with requested tasks.
• Solicited input from the PAGs on effective ways to assist and promote cohesive recruitment activity.
• Actively engaged in the recruitment of Health Services Mentors to meet the needs of the Category.
• Gathered mentoring activity updates from the various PAGs within the HS PAC and reported to the HS PAC Mentoring Subcommittee.
• Provided monthly updates and available statistics on activities on the PAG mentoring programs to the HS PAC Chair.
• Streamlined the mentoring methodology to promote equal and timely access for all officers in the HS category.
• Developed articles to communicate the importance of being a mentee or mentor.
• Communicated to PAG liaison monthly matches processed.

• Continue jointly hosting of COF Career Counseling Sessions annually.
• Develop a senior officer advisory group (SOAG) that focuses on mentoring.
• Annually provide a COF Mentoring Roundtable session at COF.
• Develop Standing Operating Procedures (SOP) for interfacing with liaisons from each Professional Advisory Group (PAG).
• Send tailored monthly emails to mentors on mentoring tips.
• Formalize interface with PAGs.
• Recruit Mentors and Mentees.
• Design or develop additional training from mentors and mentees by collaborating with the HS PAC Career Development Subcommittee.
• Develop mentor incentives.
• Develop mentoring articles.
• Add/Update Mentoring Webpages.
• Develop and operationalized SOPs.
• Create end of the year thank you letter for mentees and mentors who have participated in the program.
• Collaborate with the HS PAC Recruitment and Retention Subcommittee to identify COSTEP students assigned to active duty tours and new officers to the Category for mentoring, when needed.
• Reopen discussion with OCCO on directly entering mentoring welcome letter into participants OPF.
• Develop a process for awarding mentoring subcommittee/workgroup members.